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ARB Submission

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Project Name

The name of the project being reviewed

Project Description

A brief description of what the project does and its objectives

Project Owner

The person responsible for the project

Team / Department

The team or department delivering the project

Expected Timeline

Expected delivery timeline or go-live date

System Description

Technical description of the system architecture and components

Architecture Type

E.g., microservices, monolith, serverless, event-driven

LLM / AI Provider

The AI or LLM provider being used, e.g., Microsoft Copilot, OpenAI, Anthropic, open-source

Specific Model

The specific model being used, e.g., GPT-4, Claude, Llama 3

Hosting / Deployment

Where the system is hosted, e.g., Azure, AWS, on-premise, hybrid

Key Integrations

Other systems this integrates with, e.g., CRM, ERP, internal APIs

Data Types Processed

What types of data the system processes, e.g., customer records, financial data, health data

Uses Personal Data?

Whether the system processes any personally identifiable information (PII)

Data Classification

Classification level, e.g., public, internal, confidential, restricted

Data Residency / Region

Where data is stored and processed geographically, e.g., UK, EU, US

Data Retention Policy

How long data is retained and the deletion policy

Human Oversight Mechanism

How humans review or override AI decisions in this system

Bias / Fairness Considerations

How bias is identified, measured, and mitigated

Security Measures

Security controls in place, e.g., encryption, access control, audit logging

Compliance Requirements

Regulatory or compliance requirements, e.g., GDPR, EU AI Act, SOC 2